Free invoice template

Click here to download your free invoice template.

If you’re running a business, getting paid quickly starts with writing clear invoices. To make things easier, we’ve created a free invoice template you can download and start using right away. It’s designed for UK businesses, fully editable in Google Sheets or Excel, and simple to customise with your own company details.

Whether you’re a freelancer, sole trader or limited company, this invoice template download will help you save time, reduce errors and make your invoicing process more professional.

Why use a free invoice template?

Invoicing can often feel like admin that gets in the way of running your business. But it’s an essential part of keeping your cash flow healthy and your finances in order. A well-designed invoice template ensures you include all the right information every time, without having to start from scratch.

By using our free invoice template, you can:

• Create and send invoices quickly with all the correct legal details.

• Save time on formatting and calculations.

• Maintain a consistent, professional look for your business documents.

• Reduce mistakes and late payment disputes.

• Keep your invoicing process compliant with UK regulations.

The template is pre-formatted with all the essential fields you need, including invoice number, client details, description of goods or services, totals, VAT, and payment terms.

How to use our free invoice template

We’ve made our invoice template download as straightforward as possible. Here’s how to use it:

1. Download the templateClick the link to open the free Google Sheet template. You can either use it directly in Google Sheets or download it to edit offline.

2. Add your business detailsFill in your company name, address, and contact information. If you’re VAT registered, include your VAT number too.

3. Enter your client’s informationAdd your customer’s name, business name and address so it’s clear who the invoice is for.

4. Fill out the invoice detailsInclude a unique invoice number, the issue date, and a due date for payment. This helps you and your clients track payments more easily.

5. Add your goods or servicesUse the pre-set table to describe what you’re charging for. You can list individual products, hours worked, or project milestones.

6. Set your payment terms and methodsInclude how long your client has to pay (for example, “Payment due within 30 days”) and list your bank details or payment links.

7. Save and sendOnce complete, export your invoice as a PDF and send it to your client by email. You can also keep a copy for your records.

That’s it, you’ve just created a professional invoice in minutes.

What’s included in the free invoice template?

Our free invoice template includes everything a UK business needs to issue compliant, easy-to-read invoices:

• Business name, address and contact information

• Customer name and address

• Unique invoice number and date

• Payment due date

• Itemised list of goods or services

• Subtotal, VAT and total amount due

• Payment instructions and bank details

• Space for notes or terms and conditions

Because it’s built in Google Sheets, all calculations are automatic, so you don’t need to worry about adding up totals or VAT manually.

Who is the invoice template for?

This invoice template download is ideal for:

• Freelancers who need to bill clients for hours worked or project deliverables.

• Small business owners who want to save time on admin and look professional.

• Limited companies that need to meet UK invoicing standards.

• Start-ups that are just setting up their invoicing systems.

• Contractors and tradespeople who issue invoices regularly for completed work.

No matter what type of business you run, this free template gives you a fast, simple way to stay on top of your billing.

Why a good invoice template matters

A clear and consistent invoice template doesn’t just make you look professional — it also helps you get paid faster. Clients are more likely to pay on time when they receive a well-structured invoice that includes everything they need.

A good invoice template also helps your accounting process run smoothly. You can easily keep track of what’s been paid, what’s overdue, and what’s still outstanding. And if you ever need to prove what’s been billed, you’ll have clean, consistent records ready for HMRC or your accountant.

At Capitalise, we understand that managing cash flow can be a challenge, especially when payments are late. That’s why, in addition to our free invoice template, we offer tools to help you check your own business credit score and credit check customers before offering payment terms. Knowing your customer’s credit health can help you reduce late payments and protect your business.

Tips for getting the most from your invoice template

Here are a few quick tips to make your invoices even more effective:

• Use consistent numbering so you can easily track and reference invoices.

• Send invoices promptly, the sooner your customer receives it, the sooner they can pay.

• Include clear payment terms and highlight the due date.

• Offer multiple payment options, such as bank transfer, direct debit or online payments.

• Follow up on overdue invoices with polite reminders.

• Save digital copies for at least six years for accounting and tax purposes.

By following these steps, you’ll make it easier for customers to pay you and keep your cash flow steady.

Download your free invoice template

Ready to simplify your invoicing process? Download the free invoice template and start using it today. It’s free, easy to customise, and built for UK businesses, so you can send professional invoices in minutes.

Once you’ve downloaded it, make it your own by adding your business logo, colour scheme, and payment details. You’ll have a professional, branded invoice template you can reuse every time you bill a client.